TAC Privacy Policy

TAC Privacy Policy

The Toronto Agile Community (TAC) respects the privacy rights of our community members (including volunteers, speakers, sponsors, and organizers). It has always been committed to protecting all personal information in our possession or control. We have adopted this Privacy Policy to guide how we collect, use and disclose the personal information we require in the course of our day-to-day operations and for organizing events and activities. 

TAC takes the privacy and confidentiality of our community members very seriously. We have developed this Privacy Policy to define our ongoing commitment to protecting privacy rights. Some of the practices discussed in this policy reflect requirements set out in both federal and provincial privacy legislation. TAC’s policy is to at all times adhere to the requirements of the law and to be responsive to our community members who expect us to respect their privacy and protect their personal information.

Personal Information
Personal information is information about an identifiable individual. It includes information such as age, identification numbers or codes, income, personal contact information and other personal information. It does not include the names, titles and e-mail addresses of speakers, sponsors, and organizers involved with the promotion and delivery of TAC events and activities. 

Website Visitors 
When a visitor to TAC’s website is required to submit registration information as a prerequisite for attending an event, participating in an activity, or receiving communications (such as e-mail broadcasts), TAC will not share or sell that personal information to any third party unless the community member was made aware of this possibility before submitting their information.

Although TAC will use “cookies” to track user patterns on its website, TAC will not use cookies to learn the identity of its users, nor will we attempt to track users after they leave the TAC site. Further, cookies will not be used by TAC to gather specific personal information about individual community members.

TAC will not send unsolicited e-mails to its community members, nor will the use of cookies by TAC result in a community member receiving unwanted e-mail from TAC or its sponsors. TAC will not supply e-mail addresses to any third party without having first obtained the consent of a community member. 

Principle 1 – We are accountable for the personal information in our possession.

TAC is accountable for all personal information in our possession or control. This responsibility includes any personal information that we receive directly from individual community members, as well as personal information that we may collect indirectly through our day-to-day operations and the events and activities that we organize. For questions about our privacy practices, please contact the TAC organizing committee at info@torontoagilecommunity.org.

Principle 2 – TAC will keep the collection of personal information to a minimum.

When TAC collects personal information about our community members as part of a registration for an event, activity, or receiving communications, TAC will keep the amount of information collected to a minimum.  In most cases, this will be limited to name and e-mail address, and in some cases, we may also ask for, but not require company name, position, city and phone number information.

Principle 3 – TAC will disclose why we are collecting personal information when the information is collected.

If TAC collects additional personal information about a community member, beyond that needed for registration purposes (e.g. names and e-mail addresses), we will disclose the reasons why we require that information, what use will be made of it and with whom it may be shared. 

Principle 4 – TAC will not collect, use or disclose personal information without informed consent.

Forms and applications used by TAC will describe the purposes for which personal information is required and with whom it will be shared. TAC community members always have the option not to provide their consent to the collection, use and distribution of their personal information, or to withdraw their consent at a later stage. Where a community member chooses not to provide us with permission to collect, use or disclose personal information, we may not have sufficient information to register them for an event or activity or to send them communications.

Principle 5 – TAC will use and disclose personal information only for the purposes for which we have received consent. We will keep personal information only as long as necessary to accomplish these purposes.

If TAC intends to use the personal information of community members for any purpose not previously identified, we will obtain their prior consent. However, TAC may use personal information without permission to act in respect of an emergency that threatens the life, health or security of an individual, or as otherwise permitted by law including for purposes of an investigation. We may also disclose personal information without consent as permitted or required by applicable federal and provincial privacy laws.

Personal information collected from individuals by TAC will not be retained indefinitely. It will be destroyed when required by federal and provincial laws, or when it is deemed inaccurate or not useful, or when TAC no longer needs it.

Principle 6 – TAC will endeavour to keep accurate the personal information in our possession or control.

Personal information TAC possesses, or controls, must be accurate, complete and current to be useful. From time to time, community members may be asked to update their personal information.  Information that is not accurate, complete and current, and thereby not useful to TAC, will be destroyed as per Principle 5. 

Principle 7 – TAC will protect personal information with appropriate safeguards.

Personal information TAC possesses, or controls, will be stored in secure systems and applications to prevent unauthorized electronic access.

Principle 8 – At their request, TAC will advise community members of what personal information we have in our possession or control about them, what it is being used for, and to whom and why it has been disclosed.

TAC community members have the right to review and obtain a copy of any personal information on record. In most instances, community members will receive a response to their access requests within a few days. If a community member has any concerns about the access that is provided, they are encouraged to contact the TAC organizing committee at info@torontoagilecommunity.org.

Principle 9 – Community members may challenge TAC’s compliance with this Privacy Policy.

TAC will respond to individual complaints and questions relating to privacy. The TAC organizing committee will investigate and attempt to resolve all complaints. To challenge compliance with this policy, community members should forward their concerns to the TAC organizing committee at info@torontoagilecommunity.org.